Shortcuts & conventions

Quick reference for the visual conventions used throughout the app.

The dot system

Dot	Meaning	Where it appears
🔵 Blue	Grace suggested (AI-extracted, rate card default, industry default)	Element rows, budget items, timecard cells, VFX flags
🟡 Gold	Human entered or changed	Same — flips when you touch a blue field
🟢 Green	Verified from signed document	Crew rates from executed deal memos, contract values

See the dot system in concepts for the philosophy.

Strip colors

In the schedule and set dashboard, scene strips are color-coded by interior/exterior + day/night:

Strip type	Color	Hex
INT DAY	Blue	`#3B82F6`
EXT DAY	Green	`#22C55E`
INT NIGHT	Purple	`#8B5CF6`
EXT NIGHT	Orange	`#F97316`

Non-scene strips (lunch, company moves, second unit, stunt rehearsals, travel) have their own colors set per-strip.

Section accent colors

In the sidebar, each top-level section has an accent dot color:

Section	Color
Story	Gold
Schedule & Locations	Purple
Budget	Green
Creative Prep	Orange
Roster	Blue
On-Set	Red
Coverage	Purple
The Vault	Blue
Settings	Muted gray

Card accent colors

On the per-production dashboard, each card has a left-strip accent indicating its conceptual home:

Gold — Compliance, Day Header
Green — Today On Set, Crew/Cast, Budget
Blue — Call Sheet, Today's Scenes
Purple — Shot List, Editor Log, VFX Queue, Continuity
Red — Compliance alerts (tone-only)

Status chips

Right-aligned status pills in card headers:

Label	Color	Meaning
APPROVED	Green	Call sheet approved by AD
DRAFT	Muted	Not yet approved
SENT	Blue	Call sheet sent to crew
NOT BUILT	Muted	No call sheet for the day yet
WRAPPED	Green	Today's strip timeline complete
SHOOTING	Gold	Strip currently being shot
PREPPING	Gold	Strip in pre-roll prep
ARCHIVED	Red	Production archived
LOCKED	Gold	Production locked (read-only)

Typography

Body: Segoe UI (system font on Windows / macOS / Linux).
Monospace: Courier New. Used for labels, scene numbers, times, budget codes, channel IDs — anywhere alignment in a vertical column matters.
Uppercase mono labels: section headers, card titles, kiosk-display data (DAY 1, CALL 07:00).

Time format

Times are HH:MM 24-hour. Inputs accept multiple formats and normalize to 24-hour:

Input	Stored as
`0710`	`07:10`
`710`	`07:10`
`7:10`	`07:10`
`7:10 am`	`07:10`
`710p`	`19:10`
`19:10`	`19:10`

Wrap-past-midnight is supported. 26:30 becomes 02:30 (next day) for display.

Date format

Dates render as Month Day, Year. Example: May 6, 2026. Consistent everywhere in the app regardless of browser locale.

Keyboard shortcuts

The web app doesn't have a global shortcut layer yet. Page-specific shortcuts:

Schedule page — drag strips between days, tab between cells.
Timecards page — Tab moves to next time cell, Enter saves the row.
Set Dashboard — Click the status button on any strip to cycle prepping → shooting → wrapped.

URL conventions

Per-production routes: /dashboard/production/*
Pre-production routes: /dashboard/pre-pro/*
Settings routes: /dashboard/settings/*
Public share pages: /s/<token> (call sheet shares), /vault/<token> (vault screeners)
Onboarding routes: /welcome/*
Invite acceptance: /invite/<token>

Email senders

All app emails (except Clerk's auth flow) come from @theobeliskstudio.com:

invites@theobeliskstudio.com — production invitations
callsheet@theobeliskstudio.com — call sheet sends
vault@theobeliskstudio.com — vault share access codes

From-name is Grace Production OS for all three.

Authentication emails (sign-in verification codes, password resets) still come from Grace's identity provider for now.

Reply-to chain

Grace picks a reply-to address for each outgoing email using a fallback chain:

Default order: whoever sent the email → 1st AD → org owner → support@theobeliskstudio.com.

Call sheets put the 1st AD first: 1st AD → sender → org owner → fallback. "Running late" and logistics questions hit the AD first.

Concepts — the visual + philosophical foundations.
Access control — role tiers, sections, gating.