Wrap + delivery

What happens at end of shoot. This page is intentionally short — Grace doesn't have a "wrap mode" button. Wrap is just the moment when the workflows above transition from "make new data" to "export final data + archive."

End-of-show export checklist

Run through these at company wrap:

  • Final DPR — generate from the Set Dashboard for the last shoot day. Pulls into the archive of daily reports.
  • Editor log exports — from Editor log, pull CSV / PDF / EDL / FCPXML. Hand to the editor + assistant editor.
  • VFX turnover PDF — from VFX dashboard. Hand to the VFX vendor.
  • Camera report PDFs — from Script supervisor workflow, one per shoot day.
  • Script supervisor reports — same, but the continuity-focused variant.
  • Daily timesheet PDFs — from Timecards, one per shoot day for both crew + cast.
  • Compliance documents — make sure all 8 doc types have their executed versions uploaded for each shoot day they were generated.
  • Final budget actuals — Budget → Budget shows current state including all POs. Snapshot to PDF for accounting.

What to do with the org after wrap

A few options:

Keep it warm

If you're moving into another production with the same company, keep the org active. Just create a new production inside the same org. The crew/cast/vendor masters carry forward if you want to re-invite the same people.

Archive the production

If a production is done and you don't want it consuming a slot:

  1. From the dashboard home, click the edit pencil on the production card.
  2. ARCHIVE THIS PRODUCTION in the Danger Zone.

What this does:

  • Stamps archivedAt = now(), sets archiveReason = 'manual'.
  • Frees the production-slot binding (so a new production can take that slot).
  • Flips bundled members → org_floating (they're no longer tied to this production's bundle).
  • Strikethrough on the production card + red "ARCHIVED" pill.

Archived productions are read-only (anyone with access can view but not write). To resume work, click ↶ UNARCHIVE on the card.

Cancel the subscription

If you're wrapping the company and won't need Grace again for months:

  1. Settings → Billing → Cancel subscription.
  2. Stripe sets cancel_at_period_end = true. You keep paid access through the current period.
  3. At period end, the org transitions to canceled status.

Once canceled, the org enters a 7-day grace period during which it's read-only but recoverable (resubscribe and everything comes back). After 7 days, the read-only clamp becomes permanent — you have to actively re-subscribe to unlock writes.

After 30 days of overflow (more bound productions than addon quota), the oldest bound production auto-archives.

See Billing & seats for the full state machine.

Soft-delete the org

If you're shutting down the production company:

  1. Settings → Org → Danger Zone.
  2. Type the org name to confirm.
  3. DELETE ORGANIZATION.

What this does:

  • Marks the organization as soft-deleted.
  • If you have an active Stripe subscription, sets it to cancel at the end of the period so billing terminates without renewal.
  • You keep paid access through the current period.
  • All productions, members, vendors, etc. survive intact — the org just disappears from your switcher and dashboards.

Soft-delete is recoverable for a soak window — open an issue if you need to undelete. Hard delete is intentionally not exposed in the UI to prevent accidental data loss.

What you can revisit after wrap

The vault stays accessible — finished screeners can keep being shared, dailies clips remain streamable, magic links continue working until shares are explicitly revoked or expire.

The breakdown, schedule, budget, timecards stay queryable. Read-only for archived productions, but you can pull historical reports any time.

The compliance documents stay in their final status. If you uploaded a signed Exhibit G, it's there forever (or until you delete the org).

Next phase